Global Give Back Circle Foundation Program Coordinator

Terms of Reference (TOR)

Position Title: Global Give Back Circle Foundation Program Coordinator
Location: Kigali, Rwanda
Reports to: Executive Secretary, Global Give Back Circle Foundation, Rwanda

Contract Type: Full-time

1. Background

The Global Give Back Circle Foundation Rwanda, supports high school girls through three main components:

• Mentorship – Every girl is paired with a mentor who guides and supports her.
• Life Skills Workshops – Monthly workshops equip girls with essential skills for life and career.
• Give Back Projects – Every girl designs and implements a project to give back to her community(School)

The Program Coordinator is responsible for ensuring that all these components are well organized, mentors and mentees are supported, and activities run smoothly.

2. Purpose of the Role

The Coordinator makes sure the program is active, organized, and effective. She/he connects mentors and mentees, organizes workshops, follows up on Give Back Projects, and reports progress to the Executive Secretary.

3. Key Responsibilities

• Mentorship Program

1. Recruit new mentors from private sector organizations and through online platforms (e.g., LinkedIn).
2. Review mentor applications and keep an updated mentor database.
3. Review mentee applications and prepare short bios for each girl.
4. Match mentors with mentees and rematch if needed.
5. Prepare and send weekly “Mentor Tips” to support mentors.
6. Manage and monitor the mentor WhatsApp group.
7. Conduct induction webinars for new mentors (with support of the Executive Secretary).
8. Check in regularly with mentors and mentees to make sure they are connecting well.
9. Solve any issues or concerns raised by mentors or mentees.

• Life Skills Workshops

1. Plan and organize monthly life skills workshops for mentees.
2. Prepare workshop materials and coordinate logistics with School coordinator.
3. Work closely with the Executive Secretary to ensure workshops align with the program’s goals.

• Give Back Projects

1. Review mentees’ Give Back Project proposals.
2. Monitor and track each girl’s project progress.
3. Provide guidance and encouragement to mentees as they implement their projects.

• Program Support & Administration

1. Supervise and support the school coordinator.
2. Help the Executive Secretary with private sector engagement activities.
3. Organize mentor recruitment forums and prepare welcome kits for mentors.
4. Collect and document mentor–mentee success stories.
5. Prepare and submit fund requests for program activities to Executive Secretary.
6. Keep all program documents and intellectual property safely stored on Program Google Drive folder and SharePoint.
7. Collect, analyze, and submit data needed for program evaluations.
8. Prepare and submit a weekly progress report every Friday.
9. Join weekly calls with the GGBC Foundation team to give updates.
10. Other job assignments that an Executive Secretary may give.

This position is open only to Rwandan nationals residing in Rwanda. Interested candidates should submit the following documents:

1. A cover letter outlining motivation and suitability for the role.
2. A detailed CV (maximum 3 pages).
3. Contact details of at least two referees.

Deadline for applications: October 20^th, 2025
Applications should be sent by email to: casandra.mcdonald@globalgivebackcircle.org

With subject line: Application – Program Coordinator (GGBCF Rwanda).